COMPLIMENTARY SERVICES

Conferences ~ Conventions ~ Incentive Programs ~ Special Events ~ Product Launches ~
Sales and Marketing Meetings ~ Seminars and Training Programs

Premier Event Resources offers two complimentary meeting planning services that are guaranteed to save you time while padding your bottom line. Our Site Selection Service will assist you every step of the way to secure the ideal location for your next meeting. By leveraging our robust industry relationships along with our global buying power, we continue to deliver incredible options for a fraction of the cost. Finally, we utilize our hotel sales experience to negotiate your contract which in turn enhances your bottom line savings.

Site Selection

PER WILL FIND THE RIGHT LOCATION FOR YOUR MEETING OR INCENTIVE NEEDS

We use our extensive knowledge of both domestic and international hotels to assist our clients with finding the property that best fits their specific requirements. Understanding our client’s unique needs is the first step in finding an appropriate destination.

PER helps our clients narrow their choices to a manageable number of properties, allowing them to decide which is best for them.

  • Qualify and understand your program specifications
  • PER will listen to your goals and requirements
  • Research your past program history
  • Discuss future goals and locations
  • Suggest additional concessions or requests that will be beneficial for your specific program
  • Create a Request For Proposal (RFP) to send to the Hotels
  • Send out the RFP to hoteliers based on your targeted locations
  • PER will respond to any phone and email questions from hoteliers
  • Find you the best date/rates with value concessions and stay below or within your targeted budget
  • Collect the hotel proposals/bids and prepare a detailed report for you and your team to review
  • Help narrow down to a short list of hotel options
  • Make sure all meeting space and hot buttons are being met
  • Set-up Site Visit inspections if needed

Contracting

WE HELP REDUCE YOUR LIABILITIES

It is important to limit the financial liabilities of your event, by negotiating cost-effective contracts that have your organization’s best interest in mind. When negotiations begin, you want someone who understands the nuances of the event industry, understands hotel contract terminology, knows the destinations and has the right contacts. We help protect you from the unexpected.

Are You Familiar With?

  • Guest Room and Food and Beverage Attrition
  • Cancellation Clauses
  • Run-of-House versus Deluxe Accommodations
  • Room Audits
  • Function Space Commitments versus Guarantees
  • Relocation Policies
  • Complimentary/Amenity Policies
  • Indemnification

PER will help you navigate through the contract terms in order to protect your Company

  • PER will use Addendum terms to protect your company
  • Negotiate with the Hotel
  • Prepare the final draft for your legal team/Controller to review
  • During pre-planning stages, during the program and after the program, PER will help with any questions and/or concerns that may arise.
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